December 2019 Annual Meeting Minutes

 In Minutes

Glenwood Green Townhomes
2019 Annual Meeting Minutes
Association Clubhouse
December 3, 2019
6:30 pm

I. Residents signed in and received a ballot for the open positions for the 2020 Board of Directors (one ballot per household)

II. Proxys were gathered and ballots given to Assignees.

III. The 2019 Annual Year-end Meeting was called to Order/Establish Quorum at approximately 6:40pm

IV. In attendance: Board Members Keith Covert, Lyn Deardorff, Michelle Dixon, Blake Breese and Victor Leslie. CMA – Will Stanley and Robin Cuson.

V. A PowerPoint presentation was shown to the residents that highlighted 2019 accomplishments and goals for 2020.

A. Community Roof Replacement
B. Gym Improvements
C. Pool Equipment Upgrades
D. Community Engagement
E. Landscaping Upgrades
F. Direct Beltline Access
G. Google Fiber Installation
H. Exterior Painting

VI. 2020 Budget – There was a brief discussion of the 2020 Budget, which was mailed to each homeowner prior to the meeting. Lyn Deardorff emphasized that this budget reflected zero increase in monthly HOA fees in 2020. Lyn further explained that, due to limited Capital Reserves, financing would be required in order to complete the 2020 exterior paint project, and that the annual debt service for a loan is included in the 2020 Budget. The budgeted loan is for $600k to be paid over 7 years. The Condominium Declaration requires a majority vote from the residents in order to secure a loan on behalf of the community. Due to the number in attendance at the Annual Meeting, a community wide vote will take place via mail and email in the upcoming days. Securing a loan will enable the HOA to perform the exterior painting of all homes.

VII. Board Elections – Blake Briese, Keith Covert, and Michelle Dixon were up for re-election to the Board. Jason Sokloski was a fourth nominee on the ballot. Blake Briese and Michelle Dixon remained on the ballot for the opportunity to serve another term, while Keith Covert elected to withdraw his nomination. With no other nominees from the residents, Blake Briese, Michelle Dixon and Jason Sokloski were confirmed with a motion from the room.

VIII. Questions and Comments from the Attendees.
A. A request was made to provide homeowners with details of the loan payout as well as budgeted contributions to the Capital Reserves over the same period of time. This information will be included with the request for loan approval that will be sent to residents.
B. General questions were asked and answered about the surrounding development impacting the community. There was a brief discussion regarding the ongoing communications with the developers of neighboring properties.
C. It was noted that the trees along the property lines are being addressed on a continual basis.
D. Questions were asked about Google Fiber and when we could have service once the installation is complete. No such information is available from Google at this time.
IX. Residents were extended the opportunity to meet with the Board and with representatives from CMA after the close of the Meeting.
X. The 2019 Annual Meeting was Adjourned.

Recorded by Michelle Dixon, Secretary
Glenwood Green HOA Board of Directors

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