May HOA Newsletter
Welcome to the month of May! The sun is shining, the flowers are blooming — and the days are getting longer!
Keep up with all the happenings here – and by checking out the April Board Meeting Minutes here.
Next meeting of the GG HOA Board is Tuesday, May 21 at 6:30 pm in the Clubhouse. The agenda for the meeting will be posted a few days before the meeting.
Public Comments at the Board Meetings: FYI, we allow time at the beginning of each meeting for any owner in the audience to address the Board with items of interest or concern. Since the Board’s function is to conduct the business of the HOA and there is always a long agenda, we ask you limit your comments to 3 minutes. We may be able to answer it at that time or may defer it to a committee or for further study. As always, the Board appreciates your participation. You are also welcome to contact any Board member in advance of the meeting to place an item on the agenda, of course!
Glad/Sad News: Marc Bearden, currently serving on the HOA Board, has tendered his resignation. He has sold his unit and will be moving away. We are sad to see him go but happy for his new life adventure. Marc has been a resident since the beginning of Glenwood Green, back in 2001. And he has heeded the call twice to serve on the Board, for a total of 5 1/2 years. We thank him for all his service! We wish you the best, Marc!
Filling The Board Vacancy: The Board will be appointing an owner/resident to fill the vacancy created by Marc for his unexpired term, which ends in December, 2020 – about 1 1/2 years. Please consider nominating yourself or someone you know that would make a good addition to the Board. An opportunity to not only serve your community, but learn a lot in the process. And you’re on the ground floor for all the decisions.
Past community or non-profit involvement and/or business experience is a plus. Letters of Interest should contain information about qualifications and experience to serve on the Board. Address email letters to: HOABoard@glenwoodgreen.org. Letters will be received until Friday, May 17.
What’s involved, you ask? A meeting once a month, currently set for the 3rd Tuesdays of each month, for 10 months of the year (no meeting in December and usually one skipped in Summer). Much communication among Board members is done by email and Board members are expected to weigh in on discussions, if possible. Otherwise, you devote as much time and interest to various projects and activities as you see fit and are able.
Social Committee: Fun times ahead!
Coming up soon – May 4, Saturday at 5:00 pm in the Clubhouse is the Kentucky Derby “Run for the Roses”. Derby Hat & Derby Bowtie contest, Photo Booth & Props, and Mint Juleps (of course!). Please bring an appetizer and any drink of your choice. Off to the races……..
Pool Party: Our annual event over the 4th. Should it be Thursday the Fourth? Or Saturday of the Fourth Weekend? Let coordinator Blake Briese know your choice. Or maybe just let him know what day you CAN’T make it. And volunteers anyone? Whatever date, mark your calendar now. And you’ll get to try our new Salt water filtration system – if you haven’t already by then!
Coming Soon! New roofs! If you’ve been around for awhile, you know the Board has been working on this for quite some time. After about 18 years of life, replacements are due. With due diligence and good fiduciary planning, the Board has been setting aside the funds for several years. Good on them! That means that this nearly $1 million project will not necessitate any special assessment to you owners. Many HOA’s endure a special assessment (over and above monthly dues) to finance these high priced items. So thank your past Board members for managing our funds so well! The Board is underway getting bids and will soon be selecting and contracting with the best company to do the job. We will be tackling these in 3 sets – 10 buildings at a time. We’ll keep you informed about scheduling as we go later this summer (and what’s involved, of course).
Moving? We don’t want to lose you, but if you are – and you are thinking of putting one of the storage units (PODS) in your drive, first know these conditions: Notify the Board in advance of the dates the unit is to be dropped and the date leaving. It must be parked in your driveway and may remain for no more than 7 days. Check the condition of the tree(s) nearby in advance and make sure the POD can sit under the lowest limbs. Be aware that any damage to the Common Area is your responsibility and you will be cited for the costs of repairs. That means the driveway, trees & landscaping, façade of the building. And make sure that the delivery and picking up of the storage unit does not block any driveways. Your neighbors will appreciate you!
Enjoy our Beautiful Spring!